Quiet the noise.

Reduce new-mail and reminder interruptions

Choose which Outlook events produce banners, sounds, or reminders.

Go hereNew Outlook: View > View Settings > General > Notifications

1. Open Outlook and identify whether you use new Outlook or classic Outlook.
2. In new Outlook, open View, then View Settings, General, and Notifications.
3. Turn Mail, Calendar, Documents, reactions, or sounds on or off.
4. For calendar defaults, open Settings, Calendar, then Events and invitations.

Classic Outlook uses File > Options > Mail > Message arrival. Calendar and reminder controls are under File > Options > Calendar and Advanced.

Change Outlook alerts and sounds on Mac

Control message alerts, Dock behavior, and individual sounds.

Go hereOutlook > Preferences > Notifications & Sounds

1. Open Outlook and select Outlook in the menu bar.
2. Choose Preferences, then Notifications & Sounds.
3. Turn message alerts, Dock bounce, and individual sounds on or off.
4. If alerts still appear, check System Settings > Notifications > Microsoft Outlook.

Tune Outlook on the web

Set mail, calendar, sound, and reminder behavior in the browser.

Go hereSettings > General > Notifications

1. Open Outlook on the web and select Settings.
2. Open General, then Notifications.
3. Choose the Mail and Calendar notifications you want to keep.
4. Set default reminder timing under Calendar > Events and invitations.

If you allow an alert here but never see it, check your browser's site permission and your device notification settings.

Turn off suggested replies and text predictions

Stops the three canned reply buttons and the gray words that appear as you type. This is not Copilot drafting.

Go hereSettings (gear) > Mail > Smart suggestions

1. Open Outlook and select Settings, the gear icon.
2. Open Mail, then Smart suggestions.
3. Under Suggested replies, clear Show suggested replies.
4. Under Text predictions, clear Suggest words or phrases as I type.
5. Select Save if Outlook offers that option.

The two features are independent, so turning one off leaves the other on. Suggested replies are generated on your organization's own mail servers, so this is a preference, not a privacy fix.

Turn off text predictions in classic Outlook and Mac

Removes the gray inline words Outlook offers while you write a message.

Go hereClassic Outlook: File > Options > Mail > Compose messages

1. In classic Outlook for Windows, open File, then Options, then Mail.
2. Under Compose messages, clear Show text predictions while typing.
3. On Mac, open a new message and use Edit > Spelling and Grammar.
4. Select Show Text Predictions to turn it off.

Classic Outlook and Outlook for Mac have no Smart suggestions panel, and suggested-reply availability varies by client and organization policy. If the option is missing, check the same account in Outlook on the web to tell a tenant setting apart from a local client issue.

Decide what Teams is allowed to interrupt

Tune chats, channels, meetings, apps, sounds, and missed-activity emails.

Go hereSettings and more > Settings > Notifications and activity

1. Open Settings and more in Teams, then select Settings.
2. Open Notifications and activity.
3. Review Chats and channels, Meetings, Calendar, Apps, and missed-activity email.
4. For a noisy channel, open that channel's More options, then Channel notifications.

Teams has several levels of control. A global setting does not always replace a channel, thread, person, or app setting.

Mute Teams except for calls and meetings

Use the Windows-only shortcut when chat noise is the main problem.

Go hereTeams > Settings > Notifications and activity > General

1. Open Teams Settings and select Notifications and activity.
2. Open the General notification controls.
3. Choose Mute all except calls and meetings.
4. Review missed-activity email so muted alerts do not simply move to your inbox.

This shortcut is documented for Windows. Calls and meeting alerts may follow different rules from ordinary chat notifications.

Control how Teams appears on Mac

Use macOS for banners and sounds, then Teams for the events behind them.

Go hereSystem Settings > Notifications > Microsoft Teams

1. Open System Settings, then Notifications.
2. Select Microsoft Teams.
3. Choose whether Teams can use the Desktop, Notification Center, Lock Screen, badges, or sounds.
4. Return to Teams > Settings > Notifications and activity to choose the events.

Teams calls, join requests, and meeting-start notifications are documented as exceptions to ordinary macOS Focus behavior.

Review OneDrive file-activity alerts

OneDrive has desktop controls, but the exact toggle list can vary by client version.

Go hereOneDrive cloud icon > Settings > Notifications

1. Select the OneDrive cloud icon in the taskbar or menu bar.
2. Open Settings, then Notifications.
3. Review file-sharing and activity choices for each signed-in account.
4. Keep sync failures and account-attention warnings if they protect your work.

Check your version. Microsoft does not publish a complete current list of every OneDrive desktop toggle.

Reduce SharePoint email notifications

Choose which likes, comments, mentions, replies, and news digests reach email.

Go hereSharePoint start page > Settings > Email notification settings

1. Open the SharePoint start page.
2. Select Settings, then Email notification settings.
3. Turn off the categories that do not help you act.
4. Use Rules or Power Automate when you need an alert tied to a specific list, library, item, or condition.

Classic SharePoint Alerts stopped working beginning in July 2026. Rules and Power Automate are the supported direction.

Quiet SharePoint news delivered through Teams

SharePoint noise may belong to the host app that delivers it.

Go hereTeams > Settings > Notifications and activity > Apps > Viva Connections

1. Open Teams Settings and select Notifications and activity.
2. Open Apps, then find Viva Connections.
3. Adjust the available notification choice.
4. Check Teams Activity after the change because disabled items can still remain there.

SharePoint does not have a Windows or Mac desktop app. Tune the receiving host, such as Teams, OneDrive, Outlook, or your browser.

Change shared-notebook email

Choose which shared notebooks can send activity email, or unsubscribe from all.

Go hereA OneNote notification email > Update notification settings

1. Open a shared-notebook notification email.
2. Select Update notification settings in the message.
3. Choose the notebooks you want to hear about.
4. Use the global unsubscribe option if none of the emails help you work.

This control is web-based and easy to miss because it lives in the notification email, not a central OneNote settings page.

Tune To Do shared-list alerts

Control joins, additions, completions, deletions, and assignments from shared lists.

Go hereTo Do > Settings > Notifications > Shared list activity

1. Open Microsoft To Do and select Settings.
2. Open Notifications.
3. Adjust Shared list activity.
4. For task-specific timing, open a task and use Remind me instead of relying on general alerts.

Use task reminders on Mac

Shared-list activity notifications are not available in To Do for Mac.

Go hereTo Do > Open a task > Remind me

1. Open the task that needs your attention.
2. Select Remind me.
3. Choose a time that matches when you can act.
4. Use Planner or Teams settings for related plan and assignment alerts.

Platform limit: To Do shared-list activity notifications are documented as unavailable on Mac.

Control Planner assignment and due-date alerts

Planner notifications can arrive through personal email, a group mailbox, or Teams Activity.

Go herePlanner > Settings > Notifications

1. Open Planner and select Settings.
2. Open Notifications.
3. Choose personal email for assignments, due dates, and plan additions.
4. Separately review Teams notifications and the plan's group-mailbox subscription.

In legacy GCC, GCC High, and DoD Planner experiences, direct Planner email notifications may be unavailable.

Control Loop noise in the app that delivers it

Loop has no documented central notification page. Mentions and tasks surface through host apps.

Go hereOutlook, Teams, Planner, browser, or device settings

1. Identify where the Loop notification appeared: email, Teams Activity, Planner, or a browser banner.
2. Open notification settings in that receiving app.
3. Adjust the relevant mention, app, task, or email category.
4. Test with one new Loop mention before changing another layer.

Check your version. Loop components travel across products, so the originating component may not own the control.

Manage scheduled-prompt completion email

Choose whether a scheduled Copilot prompt emails you when its response is ready.

Go hereCopilot > Settings and more > Scheduled prompts

1. Open Copilot Chat and select Settings and more.
2. Open Scheduled prompts.
3. Edit the prompt schedule and its response-ready email choice.
4. Use Chats to retrieve completed responses without relying on email.

Scheduled prompts are unavailable in GCC, GCC High, and DoD. Other Copilot messages may be controlled by Outlook, Teams, Windows, or an administrator.

Choose Push, Email, or both for tasks

ChatGPT gives Scheduled Tasks the clearest account-level notification controls.

Go hereChatGPT > Settings > Notifications

1. Open ChatGPT Settings, then Notifications.
2. Choose Push, Email, or both.
3. Select Manage tasks to open Scheduled.
4. Pause, resume, edit, or delete any task that no longer earns your attention.

The channels apply at the account level. Per-task delivery-channel selection and default states are not documented.

Look for the response-ready control

Some accounts show a Responses notification category, but current official documentation is incomplete.

Go hereChatGPT > Settings > Notifications > Responses

1. Open ChatGPT Settings, then Notifications.
2. Look for a Responses category.
3. If it appears, turn response-ready notifications on or off.
4. If it does not appear, use the browser or device card to control presentation instead.

Check your version. This setting is community-reported and may vary by plan, app, account, or rollout.

Control ChatGPT banners and sounds in Windows

Windows decides how ChatGPT alerts are presented after the app generates them.

Go hereStart > Settings > System > Notifications > ChatGPT

1. Open Windows Settings, then System and Notifications.
2. Select ChatGPT if it appears in the app list.
3. Choose banners, Notification Center, sound, lock-screen content, and priority.
4. Use Do Not Disturb or Focus when you need temporary quiet.

Check your version. Windows provides these controls only when the installed ChatGPT app registers as a notification sender.

Control ChatGPT banners and sounds on Mac

macOS can suppress or reshape ChatGPT alerts after the app generates them.

Go hereSystem Settings > Notifications > ChatGPT

1. Open System Settings, then Notifications.
2. Select ChatGPT if it appears under Application Notifications.
3. Choose Desktop, Notification Center, Lock Screen, badge, sound, previews, and grouping.
4. Use Focus to silence ChatGPT for a period or allow it in a specific Focus.

Check your version. The options shown depend on which notification types the installed app exposes.

Allow or block ChatGPT web push

ChatGPT and your browser must both allow push before a web alert can appear.

Go hereChatGPT > Settings > Notifications > Push

1. Open ChatGPT Settings, then Notifications.
2. Turn Push on or off.
3. If prompted, approve or block notification permission in the browser.
4. Use the Chrome, Edge, Firefox, or Safari card to change the website permission later.

Official support is clearest for Scheduled Tasks. Other web completion-alert behavior may vary.

Control Claude banners and sounds in Windows

Use Windows to allow, quiet, or reprioritize Claude Desktop alerts.

Go hereStart > Settings > System > Notifications > Claude

1. Open Windows Settings, then System and Notifications.
2. Select Claude.
3. Choose banners, Notification Center, sound, lock-screen content, and priority.
4. For taskbar badges, open Settings > Personalization > Taskbar.

Claude does not document separate app-level controls for every sound, badge, or completion event.

Control Claude banners and sounds on Mac

macOS owns the visible presentation of Claude Desktop alerts.

Go hereSystem Settings > Notifications > Claude

1. Open System Settings, then Notifications.
2. Select Claude.
3. Choose Desktop, Notification Center, Lock Screen, badge, sound, previews, and grouping.
4. Open Focus if you want to silence or allow Claude in a particular mode.

Claude may not request macOS permission until it is about to send its first notification.

Allow or block Claude in your browser

The browser permission is controllable even when Claude's exact push behavior is not documented.

Go hereclaude.ai > Site information > Notifications

1. Open claude.ai in your browser.
2. Select the site-information control beside the address.
3. Set Notifications to Allow, Block, or Ask.
4. Check your device notification settings if allowed alerts still do not appear.

Check your version. Browser notification capability is verified, but Anthropic does not guarantee which claude.ai events create web push.

Set break reminders and quiet-hours friction

Claude can remind you to pause, but this feature is different from operating-system Do Not Disturb.

Go hereClaude > Settings > Time and focus

1. Open Claude Settings, then Time and focus.
2. Turn on a break reminder if it supports how you work.
3. Set quiet hours to add friction when you open Claude during that time.
4. Use Windows DND or macOS Focus when you need actual notification suppression.

Time and focus is a beta for Free, Pro, and Max. It reminds rather than hard-locks, and applies across Claude surfaces.

Find completed Cowork and scheduled work

A task can finish without a confirmed desktop or browser completion toast.

Go hereClaude > Scheduled, or reopen the Cowork session

1. Open Claude and select Scheduled in the sidebar for scheduled tasks.
2. Open the completed run or Cowork session.
3. Review the result without relying on an external alert.
4. Check the Claude and device notification cards if you want completion banners when available.

Check your version. Anthropic documents where results appear, but desktop and web completion-toast behavior remains incomplete.

Set Windows notification rules

Control every sender, then use Do Not Disturb or Focus for temporary quiet.

Go hereStart > Settings > System > Notifications

1. Open Settings, then System and Notifications.
2. Select an app to control banners, sounds, Notification Center, lock screen, and priority.
3. Configure Do Not Disturb schedules and priority exceptions.
4. Use System > Focus for a work session that also hides taskbar flashing and badges.

Email delivery continues even when Windows suppresses the Outlook banner. The message and its interruption are separate controls.

Set Mac notification rules

Control where each app appears, whether it makes sound, and what Focus allows through.

Go hereApple menu > System Settings > Notifications

1. Open System Settings, then Notifications.
2. Select an app or website.
3. Choose Desktop, Notification Center, Lock Screen, alert style, badge, sound, previews, and grouping.
4. Open System Settings > Focus to set allowed apps and schedules.

Focus can sync across Apple devices. Review that choice if the same quiet period should not follow you everywhere.

Allow or block a website in Chrome

Review individual sites and Chrome's default notification behavior.

Go hereChrome > Settings > Privacy and security > Site Settings > Notifications

1. Open Chrome Settings.
2. Select Privacy and security, Site Settings, then Notifications.
3. Find chatgpt.com, claude.ai, Outlook, Teams, or another site.
4. Choose Allow or Block, and review Chrome's quieter-prompt option.

Chrome sends no website notifications in Incognito and may remove permission from sites it considers unused or disruptive.

Allow or block a website in Edge

Change one site's permission without changing every browser notification.

Go hereEdge > Settings > Privacy, search, and services > Site permissions > All sites

1. Open Edge Settings.
2. Select Privacy, search, and services, then Site permissions and All sites.
3. Choose the website, then Notifications.
4. Set the site to Allow or Block.

A quicker route is the site-information icon > Permissions for this site > Notifications. Allowed alerts can appear even when Edge is closed.

Review website permissions in Firefox

Keep, remove, or block the sites that can ask for your attention.

Go hereFirefox > Settings > Privacy & Security > Permissions > Notifications > Settings

1. Open Firefox Settings.
2. Select Privacy & Security.
3. Under Permissions, find Notifications and select Settings.
4. Change or remove the permission for each website.

Firefox web push is opt-in and works while Firefox is open. Always Ask is the documented default.

Review website permissions in Safari

Safari controls whether a site may notify. macOS controls how the alert appears.

Go hereSafari > Settings > Websites > Notifications

1. Open Safari Settings, then Websites.
2. Select Notifications.
3. Set each website to Allow or Deny.
4. Open System Settings > Notifications > the website to control presentation.

Safari can deliver an allowed website notification even when the site and Safari are closed.